You are receiving this Bulletin because you are either your library board chair or the chief librarian. BCLTA and your trustees rely on you to circulate the Bulletin to all of your trustees. Please forward it by email or print and include with your monthly board package correspondence. Thank you for your assistance in helping BCLTA serve all its members.
Dear members and friends,
Hope you’re enjoying Spring in your communities, and that it’s putting a spring in your step and your heart.
This Bulletin contains a reminder of our conference, and an encouragement to you to join us in Richmond. As you’ll see below, we’ve got some top notch speakers lined up on a variety of topics, with the focus on ‘connecting.’ We know that’s something libraries excel at and there are so many ways and opportunities to do more.
We’ll also hold our AGM over breakfast, so we can update you on the work of BCLTA, our activities and our finances, and members will elect a president and some new directors. There’s more information about that below.
This conference is a way for trustees to connect face-to-face for some exciting conversations and presentations. We really hope you’ll come!
As we mentioned in the last Bulletin, BCLTA received a grant from the Libraries Branch to complete a BC Library Trustee Learning and Development Framework (the L&D Project, not to be confused with anything that sounds similar!). The board has now engaged Barb Kelly to carry out this work of discovery – discovering what trustees’ learning needs are and how we can best help fill those needs. Barb is of course the LTA executive director, but we’ve hired her on a separate contract to do this project, because of her extensive knowledge of the BC library community. You’ll be hearing more about the L&D Project – because it’s all about you.
At the same time, the Libraries Branch is working on the process to renew the provincial library strategy, and we hope that initiative will be underway soon. You’ll be hearing more about that, too!
And just because good things come in threes, we will soon be launching our annual survey of trustees. The theme this year is governance. With your participation, this survey will help us identify issues around governance (e.g., succession planning, strat planning, managing conflict) so that we are clear on your needs (and successes) and identify how BCLTA can respond.
It’s going to be a busy year in Trustee World but first, I look forward to seeing you in Richmond in a month!
Executive Director's Message
This is an exciting time to be part of BCLTA and serving the BC library trustee community. April is shaping up to be a month of planning and anticipation as we head into a busy season with the conference, the AGM, the BCLTA Annual Survey (this year’s topic is governance and planning) and the BC Library Trustee Learning and Development Framework (L&D project). All of these initiatives are better with your involvement. Trustees, library directors, sector partners, and the project funding we receive from the Libraries Branch, are all critical to the success of BCLTA as we work to support and represent trustees in advancing public libraries. This is my way of giving you a heads-up that you will be asked to provide your opinions, expertise, and direction as we continue to strengthen the value of your membership and your support of BCLTA.
And speaking of the conference, it is almost here! I am very grateful to the incredible line-up of knowledgeable speakers and discussion instigators that are bringing their efforts and energy to the 2016 BCLTA Conference, Libraries Connect!.
More than anything, I am looking forward to meeting many of you at the reception and conference. As with any event, it is the people in the room that provide meaning and enjoyment.
Please keep in touch, as the more I hear from you, the better I can serve the association.
May 13th and 14th
Sheraton Vancouver Airport, May 13th (evening) and 14th (all day), Westminster room.
Registration is open until April 29th. If, for some reason you need a deadline extension, email Barbara at email@example.com
The 2016 conference fee is $135 (includes Reception, but not Friday TOP and Chairing the Board sessions).
Registration and the Conference Program can be found here.
Be Involved with Your Conference
Regional Library Trustees, please email Barbara at firstname.lastname@example.org with what you would like to discuss and achieve during your session Connecting with Regional Library Trustees.
Trustee Lightning Talks. There is still room for a few more Lightning Talks!
We know you have stories, ideas, and library trustee wisdom to share and we want to give you four minutes of fame, during the Friday evening reception, to do so. In four minutes you can be inspiring, funny, heart wrenching, or instructive. All we ask is that you talk about your work as a trustee and your library. If you have a Trustee Lightning Talk that is burning up inside you, or questions about the Trustee Lightning Talks, email Barbara at email@example.com.
Annual General Meeting
The AGM will take place on May 14th, starting promptly at 8am and it comes with breakfast! Starting the day with coffee, muffins, financial reporting and voting is a good way to connect with each other and the business of the association. Board nomination bios and photos can be found here.
Nominations will be accepted from the floor until immediately prior to the election of Officers at the Annual General Meeting. Along with the position of President, there are up to five (5) Director positions open for nominations.
Individual – Institutional Members, in good standing, will receive voting ballots at the AGM registration desk. All attendees will receive AGM and Conference Packages at the registration desk.
Proxy voting is permitted at the AGM. Institutional Members who are unable to send a representative (or their full complement of voting representatives) to attend the AGM may appoint a representative from their own board or another BC library board in good standing with the Association who will be in attendance at the meeting to carry one or more votes (as applicable) by submitting the Proxy Voting Form which can be found attached as Appendix A to the BCLTA Constitution and Bylaws.
TOP and Chairing the Board
- April 23, 2016 at Chetwynd Public Library
- May 13, 2016 at the Richmond Public Library
- May 28, 2016 at the Prince George Public Library
The Critical Role of the Board Chair (Chairing the Board) will also be offered on May 13, 2016 at the Richmond Public Library and will be conducted by Denise Baker from Vantage Point.
And don’t forget to check out the TOP Webinars available in the Member section of the website!
Part 1 covered areas such as trustee responsibilities and governance versus management. Part 2 then continues the orientation with core board responsibilities such as external relations, oversight of the library, and establishing practices for board development.
To find out more about TOP training and to register, please visit our website bclta.ca/trustee-education. If you would like a TOP session in your area, please click on the “Request a Training Session” link and Jan, our Administrative Assistant, will respond to your questions and ensure that everything is in place for a successful session. A minimum of 10 participants is required for the session to proceed. It’s affordable! It’s enjoyable! It’s valuable!
The 2016 Annual Survey will be coming your way in late May. The 2016 survey is on Governance and Planning. Previous survey reports, including the 2013 Governance and Planning survey, can be found under the Member Services section of the BCLTA.
Linking with your Library World
Salmo Valley Public Grand Opening Gala
On May 6th, the Salmo Valley Public Library will be celebrating the Grand Opening of their expansion with a Gala from 6-9pm. Congratulations to the "The Little Library That Did"!
Burnaby Public Library 60th Anniversary
Take a look at the fins on the cars and the variety of ways that BPL is celebrating 60 years with their community. Well done BPL!
“Public libraries are becoming increasingly cool places to hang out.”
While many have known this for a long time, it has now been officially reported in the Globe and Mail. More of the article on flexible space design, furniture, and the pleasure of reading can be found here.
This article fits nicely with the Ruth Barefoot course, Redesigning Library Spaces for Maximum Effect, recently offered by the North Central and North East Library Federations. High-fives to all of you about to finish the course!
The CRTC is currently reviewing basic telecommunications services. The public hearing to review access to basic telecommunications services started April 11th and is scheduled to end April 28th. You can find out more about the review here.
BC Rural Dividend Program
Some of you might be interested in reviewing the BC Rural Dividend Program for possible project funding in partnership with local government.
Reports and Plans
We all want to know what other library sector boards are up to and so each month we will bring you a few select links. BC is large, diverse, and has over 700 trustees – we have much to learn from each other!
BC Libraries Cooperative
If you are a member (and many of you are) the BC Libraries Cooperative is planning a refresh of their strategic plan. A preliminary survey link (deadline April 29th) was sent out in their April 6th Member Communique.
You can find the current BC Libraries Cooperative Strategic Plan here.
North West Library Federation
New Name: Same Service! and an updated Strategic Plan
Vancouver Island Regional Library 2016 - 2020 Adopted Financial Plan
It’s on YouTube!
And check out the Budget Explained: At-a-Glance (PDF)
Board Development Resources
We will regularly share a few resources to support your trustee and board development.
West Vancouver Memorial Library
Governance Materials have generously been shared by the West Vancouver Memorial Library through the BCLTA website.
BCLTA has partnered with BoardSource, an international organization dedicated to strengthening not-for-profit boards through printed and e-material and education. Find out more about this membership service here.
Chartered Professional Accountants of Canada
Business resources, such as financial literacy, for not-for-profit governance.
Final Words and Thank you
You are all doing important work in advancing BC’s public libraries. Sometimes you can see the direct impact your work has on your local community, such as improved readiness for learning at school or increased community connectedness as friends and neighbours meet through a program. Sometimes it’s challenging to see the provincial, national, or even global impact of your public library as part of the larger library, museum and archives community. That is why the BCLTA, and other library sector networks, are important for connecting, understanding, and representing your needs and your value. Thank you for supporting us through membership and collaboration.
Kind regards and miigwetch,
If you have feedback about this Bulletin or would like to contribute an item to the Around BC news, please contact us at firstname.lastname@example.org.