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BCLTA AGM 2018

All members are invited to participate in the AGM and conference registration is not required for the AGM.

The AGM will take place at the Sheraton Vancouver Airport Hotel  (7551 Westminster Hwy) in the Westminster Salon on May 12th, starting at 4pm.

There will be onsite registration for the AGM.

Please let us know by April 31st if you are attending the AGM in person and require ASL interpretation. 

Please let us know by April 31st if you wish to attend the AGM remotely so that we can make the appropriate arrangements. 

 

2018 AGM Package

The following will be posted as available. 

AGM Agenda

2018 AGM Agenda

2017 Draft AGM Minutes

Annual Report

BCLTA Annual Report 2017/2018

Financial Review will be presented at the AGM.

Resolutions

Resolution for BCLTA AGM 2018: Reinstate the sub-vote to support public libraries and the library sector

Board Nominations

Austin Uzama PhD. BEd. 

  • Surrey Libraries Board of Trustees
  • Nominated for position of Director, BCLTA Board (2018-2020)

Barry Avis

  • Vancouver Island Regional Library Board Chair
  • Nominated for position of Director, BCLTA Board (2018-2020)
  • Prince George Public Library Board Chair
  • Nominated for position of Director, BCLTA Board (2018-2020)

Rhonda Sherwood

  • Vancouver Public Library Board of Trustees
  • Nominated for position of Director, BCLTA Board (2018-2020)

 

 

BCLTA 2018 AGM Key Dates

February 10th 

  • Begin receiving nominations to the board and posting nominations to the website. Nominations remain open until closed by the Nominations Committee at the AGM.
  • Posting nominations to the website will end on May 6th.
  • More information on the BCLTA Board below.
  • Please use the BCLTA Board Nomination form.

February 25th

  • Special resolutions are to be received by February 25, 2018. Special resolutions will be sent to the ED at execdir@bclta.ca, Attn: BCLTA Resolutions Committee.

March 12th

  • Ordinary resolutions are to be received by March 12, 2018. Ordinary resolutions will be sent to the ED at execdir@bclta.ca, Attn: BCLTA Resolutions Committee

April 12th

  • The AGM package, including an agenda and the resolutions, will be posted on the BCLTA website by April 12, 2018.

May 12th

  • The AGM will take place at 4pm on May 12, 2018.
  • The reviewed financial statements will be provided at the AGM.

 

Nominate or be Nominated for the BCLTA Board of Directors!

The following positions are vacant for the 2018 BCLTA election. The terms of office are 2 years.

  • Treasurer
  • Director – 4 vacancies

The Nominations Committee members are Jerrilyn Schembri (BCLTA President), Melanie Wilke (BCLTA Director), and Kyla Epstein (BCLTA Director)

Why BCLTA?

  • As the only organization specifically for public library trustees and boards, we support the governance development and the advocacy work of our members.
  • We oversee an association with solid membership support, skilled and committed staff, and strong partnerships.
  • We are effective. 2017 was a successful year in implementing our 2016-2018 strategic action plan and we are on track for accomplishing even more for our membership in 2018.
  • This is a great opportunity to demonstrate your community leadership and library board skills as well as the reputation and impact of your library.
    • Directorship of a provincial association established under the Societies Act.
    • Developing a province-wide understanding of public library governance, strategic priorities, and advocacy.
    • Working in strong partnerships with ABCPLD, BCLA, and other stakeholders on initiatives such as conferences, ministry meetings, the UBCM trade show, and advocacy campaigns.
    • Initiating and contributing to provincial initiatives in coordination with the Libraries Branch which is responsible for the oversight of the Library Act, while BCLTA is uniquely responsible for representing and supporting boards established by the Library Act.

Do you, or a trustee you know, have what BCLTA needs?

You must have a commitment to BCLTA and the membership we serve.

This means you are:

  • Eager to connect with board chairs and trustees and develop your understanding of trustee experience and needs throughout the province.
  • Knowledgeable and positive about the mandate, work, and potential of BCLTA.
  • Prepared to champion and represent BCLTA and our membership to government officials, key stakeholders and funders.
  • Friendly and will jump at the chance to network and pro-actively represent BCLTA at receptions, meetings, and other events.

While all board work is important, it would be super helpful for BCLTA if you have expertise in, or excitement about:

Finances

  • Budget development and oversight
  • Funding and resource development, including experience with grant writing.
  • The fiduciary responsibility of boards and supporting effective governance through financial oversight.

Advocacy

  • Expanding and strengthening the BCLA network, partnerships, and community engagement.
  • Drafting letters, position papers, and consultation submissions.
  • Knowing how public policy is developed, influenced, and executed.

Please use the BCLTA Board Nomination form.

Resolutions

Resolutions received will be posted on April 12th.

Special resolutions are to be received by February 25, 2018. Please send resolutions to the ED at execdir@bclta.ca, Attn: BCLTA Resolutions Committee.

Ordinary resolutions are to be received by March 12, 2018. Please send resolutions to the ED at execdir@bclta.ca, Attn: BCLTA Resolutions Committee.

The Resolutions Committee members are Jerrilyn Schembri (BCLTA President) and Mathew Boyd (BCLTA Director).

If you find samples helpful, we suggest this one from ALA

Please include the following when submitting a resolution and be brief.

1. Resolution Title

2. Reason for Resolution.

3. Any known impact, risk, or fiscal and policy implications.

4. Resolution history – if any.

5. The Resolution:

  1. Proposal – the ‘Whereas’ clauses
  2. Resolution or Action – the ‘Resolved’ lines

6. Moved by

  • Name
  • Name of public library board
  • Telephone
  • Email

7. Seconded by

  • Name
  • Name of public library board name
  • Telephone
  • Email

 Please contact Babs Kelly, the Executive Director with any AGM questions or needs.  execdir@bclta.ca

 

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